Online communication tools for events

Link to above eLearning presentation tools site

Here's the question: how are online communication tools used to facilitate online?

As far as using tools to facilitate online events there really has to be a short list of requirements. The tool has to be available to most people, easy to use and allow a range of ways to present data. A couple of years ago I would have said too that it would have to be able to project images of people talking but after having used Elluminate I think just aural communication can be quite engaging and do the trick. It means a lot of facilitating depends on picking up non-obvious, non-visual cues from the audience.

There's not much to choose between the biggies of the online facilitation world: Elluminate and Adobe Connect. Having used both recently, I think I'm drifting towards Adobe as it has a better interface that works for me.

During the event presentations I sat through several people, via recordings that I could play back in my own time, speaking about their favourite on-line tools. There were message services like texting and Twitter, chat stuff like MSN even book marking services that allow us to collate and organise highlights of our Internet journeys. Although these are valuable tools they have some limitations compared with, say, Adobe Connect when it comes to an on-line event. It might be interesting to try an email conversation with a group who are simultaneously broadcasting to each member and commenting on received mails. Almost synchronous.

If I were asked about Internet tools as opposed to event facilitation tools, I'd talk about my three current favourites: Chrome, Googledocs and Evernote. Chrome is easily the best browser for me and I find surfing a pleasure and not a fight with clutter now. I use the others: Firefox, Safari, Explorer, Opera and some funny ones I found on the iPad. However I always come back to Chrome that is clean and fast and easy for me. Googledocs is a revelation about the way you can work. Just use the cloud for everything. My third fave is Evernote that collects up all those things you can't quite delete and saves and organisies them for next time you visit and remembers everything.

Back to event software I've not tried WebEX or Blackboard collaborate and my aim after this course is to get good at our Adobe Connect product for which we have an institutional commitment. The difficiencies in online tools of this nature can be compensated for by best teaching practice and student engagement.

Elements of skillful on-line facilitation and the process of facilitating an online event

To some extent what makes a good on-line facilitator is the same as what makes a good face-to-face facilitator.

Engagement. This covers two aspects, the most important being the engagement with the subject matter. An enthusiastic articulate teacher is like gold in almost any situation. Most other elements in the virtuous circle are initiated by this passion. The second part is the direct human to human engagement that is not quite the same thing as engaging with the subject. I have know some very engaging teachers who didn't get their students into the subject matter very well but were loved by students. How to get both sorts of engagement into your on line facilitation? Hmmm.. I think to some extent you're born with a personality that works in this context. But you can work at it and by trying to understand the motivation and like difficulties of the other on-line participants get them to the same place as the profoundly charismatic Nobel prize winners.

Mastery of subject. You have to know your stuff and be good at getting basics across. This is not as obvious as it seems as much of the IT-type subject matter changes very quickly. There is another dimension to this in the on-line world where you have to master the on-line tool if you're the facilitator. At least up to the level required by neophytes who are being facilitated. Going into a classroom and talking is pretty straightforward but going on-line and talking is not the same and both can be pretty deadly to listen to.

Appearing organised and structured. This is a consistent complaint by students in all forms of delivery. They want to see structure and and a non flustered teacher who has a plan and takes command. Not bossy or inflexible just organised and has some contingent plans for when things go awry.

Beyond those above characteristics, I think we can add some special elements that a skilful on-line facilitator will have.

Before the meeting:

Having good idea of time and date.

Booking all equipment for the session

Lining up the speakers and giving them a run through

Advertising the session effectively

Shoulder tapping people who'd be ideal participants

Making notes to have ready when real thing starts

Getting biographical data from relevant people.

Anticipating time differences

Setting up pictures and slides

Thinking about take-home message

Thinking about subsequent sessions

Anticipating the time given over to different activities.

Just before the session

Check in with the main speaker

Have a plan with that speaker

Go over protocols

Test equipment working

Start the timer

Make sure slides and images are ready and seen by early people

Decide on microphone usage and breakout rooms

Start recording

During the session

Introduce speaker

Give structure of session

State purpose and outcomes

Explain simple features of on-line tool

Establish protocols for questions

Say when comments are welcome

Give procedures for when crashes may occur

Keep eye on chat window

Encourage quite ones

Discourage crass ones

Wind up session when nearly finished.

Thanks speaker

Give instructions how to re-hear session.

Engage in elegant departure

Follow up with speaker by email.